Club meeting ideas and themes checklist contd.....

This is the suggested Club Meeting checklist; feel free to modify it according your needs, own event and convenience.

CHECK LIST

- Room Planning

[] Location

[] Venues

[] Caterer

[] Bartenders

[] Information Table

[] Party or Meeting Planner

[] Club Activities list

- Foods and Drinks

[] Liquor

[] Menu Planning

[] Food

[] Cake

- Serving Aids

[] Table Candy

[] Table Games

[] Bar Candy

- Decorations

[] Glitter or Confetti

[] Theme items

[] Sign-in Board

[] Message Book

[] Centerpieces

[] Welcome Sign

[] Entrance Piece At Door

[] Band Backdrop

[] Balloon Bouquets

[] Buffets-[] Decor

[] Buffets-[] Signage

[] Ceiling Treatment(s)

[] Outside Lobby Area

[] Sign Over Seating Cards

[] Directional Signage

[] Company Display

- Decorations and Complements

[] Linens Cloths, Curtains, Slipcovers

[] Napkins and Matches

[] Cocktail Napkins

[] Napkin Rings

[] Votive, Candles, candle lightings

[] Bathroom Floral

[] Other Room Locations

INVITATIONS

- Printed Items

[] Invitation to Ceremony (if any)

[] Invitation to Reception (when applicable)

[] Response Card

[] Response Envelope

ENTERTAINMENT

[] Caricaturist

[] Music, DJ or Band Type

[] Magician, Clowns, Mimes

- Attendance

[] Guest List

[] Business Cards

[] Donation Cards

[] Directions Cards

[] Kids Only Inclusive

[] Out of Town Guests

[] Hotel Reservations

[] Maps and Directions

[] Transportation

- Club Related

[] Agenda

[] Programs

[] Magazines

[] Newsletter

[] Calligraphy

[] Invitations

[] Seating Cards

GAMES GIVE-AWAYS

[] Paper Goods, Party Favors

[] T-shirts, caps, socks

[] Sun glasses, vision-ware

[] Earrings, Necklaces

[] Theme Oriented Items

[] Items with the Club logo

OTHER

[] Photographer

[] Videographer

[] Clothing Style

[] Gift Table

Based on the above checklist take off whatever is not needed for your own planning list and expand the points in which you want to focus your attention, for instance the theme and decorations whether you hire a decorator or do it by yourself:

DECORATION CHECKLIST

- Outside Location

[] Signage

[] Balloons

[] Ambient Music

[] Outdoors Lightning

- Inside Location (Entrance)

[] Welcome Sign

[] Room Entrance Sign

[] Reception decorated table

[] VIP passes reception table

[] Guest Books, symbols and pens

[] Seating Cards theme based

[] Directional themed signage

[] Smoking room themed signs

 - Inside the Party Room

[] Gift/Prizes Table

[] Ceiling Treatment

[] Murals and Curtains

[] Buffet Station, Bar Setup

[] Band Backdrop or DJ setting

[] Balloon Treatment and ornaments

Finally, Club Meetings are the ideal occasion to decide the overall club objectives and it's important to invite people who share similar interests and skill levels for a harmonious party time. Novices tend to feel intimidated when professional or club old-timers are present so if you have to invite all the club members don't forget to arrange groups by affinity.